Tyres specifications and documents

You must provide evidence that you have a commercial arrangement, or are in the process of securing a commercial arrangement, with every importer of your tyres.

If you export processed tyres or tyre derived fuel, the evidence should include:

• the specification the waste is processed to before export
• evidence of how the waste will be used in the importing country.

Note: If you export crumb, buffings, granules or shred for use as tyre-derived fuel, the use must align with the specification.

Evidence could include:

• signed and/or stamped existing or previous contracts with importers of tyre waste
• proposed contract with the importer/s
• records of exports to existing or previous importers of tyre waste
• correspondence with the importers/s confirming their intent to enter into a contract with you, for example, an official email
• a declaration that you are in the process of entering into a commercial relationship with the importer
• letters from importers, or purchase orders, bills of lading, quotes or invoices that state how the processed tyres will be used.

If these documents don’t show how the waste will be used in the importing country, you could provide or ask your importer to provide, a statement, website address, photos or process flow that shows how it will be used. If your buyer is a trader, we will need information on how the crumb, granules, buffings or tyre-derived fuel will be used by on-buyers.

Provide the most recent evidence you have.

Notes:

• If you show that you are in the process of securing a commercial arrangement, we may ask you to prove that you have secured this arrangement before you export.
• In your application, you select the countries you export or will export to. Select only the countries you can prove you have, or are in the process of securing, a commercial relationship with.

Provide identification documents of the person completing the application as proof of their identity. The person who registers in the WELD portal should be person who completes the application.

Documents not in English must be accompanied by an official translation of the document from a National Accreditation Authority for Translators & Interpreters (NAATI) accredited provider.

Types of identification documents

You must provide at least:

• one primary identification document and
• one secondary identification document.

The documents must add up to at least 100 points.

Primary identification documents (70 points)

• Full birth certificate
• Citizenship certificate
• Current passport (Australian or another country)
• Expired passport (not cancelled), which was current in the last two years (Australian or another country)
• Other document that has the same characteristics as a passport such as diplomatic documents and some documents issued to refugees.

Secondary identification – must include name and photograph (40 points)

• Driver licence issued by an Australian state or territory
• Licence issued under a Commonwealth, state or territory law, (e.g. a boat licence)
• Identification card issued to a public employee
• Identification card issued by the Commonwealth or a state or territory government as evidence of the person’s entitlement to a financial benefit
• Identification card issued to a student at a tertiary education institution.

Secondary identification – must include name and signature (35 points)

• A document held by a cash dealer giving security over your property
• A mortgage or other instrument of security held by a financial body
• Council rates notice
• Document from your current employer or previous employer within the last 2 years
• Land Titles Office record
• Document from the Credit Reference Association of Australia.

Secondary identification – must include name and signature (25 points)

• Marriage certificate (must include maiden name)
• Credit card
• Foreign driver’s licence
• Medicare card (signature not required)
• Membership to a registered club
• Membership to a motoring organisation (e.g. NRMA, RACQ)
• EFTPOS card.

Secondary identification – must include name and address (25 points)

• Electoral roll complied by the Australian Electoral Commission and available for public scrutiny
• Records of a public utility (phone, water, gas or electricity bill)
• Records of a financial institution
• A record held under a law other than a law relating to land titles
• Lease or rental agreement
• Rent receipt from a licensed real estate agent.

Secondary identification – must include name and date of birth (25 points)

• Record of primary, secondary or tertiary educational institution attended by you within the last 10 years
• Record of professional or trade association of which you are a member.

We ask a number of questions about being a fit and proper person in your licence application. If you answer ‘yes’ to any of them, you must:

• detail the reason for your response in the application
• provide documents such as bank statements or other documents about the issue that may help your application.

A 'yes' answer does not necessarily mean you will fail the check.

Your tyre-derived fuel must be processed to a relevant specification before you export it. In your licence application, you nominate a specification that you process your tyre-derived fuel to.

The specification(s) could be:

• listed on our website (listed specification)
• not listed on our website (unlisted specification), for example, your importer’s specification.

There are currently no listed specifications for shreds for use as tyre-derived fuel.

You must provide your unlisted specification with your application.

If suitable, we may ask to publish your unlisted specification on our website as a listed specification. Other exporters of the waste tyres can then use it.

All unlisted specifications must state:

• packaging requirements
• calorific requirements
• particle size or bulk density requirements
• whether processing tyres in accordance with the specification will result in pieces with dimensions of not more than 150 millimetres (pieces larger than 150 millimetres cannot be exported)
• thresholds for moisture
• testing or sampling requirements
• thresholds for contaminants.

Contaminants may include, but are not limited to:

• steel
• nylon
• fibre.

When we assess your licence application, we will check that the contamination levels are appropriate for the intended use of the fuel in the destination country, e.g. for use as fuel in a cement kiln.

For every specification you nominate in your application, you must prove that you can process your waste tyres to it. To do this, you could provide:

• an independent technical analysis (such as one undertaken by a laboratory accredited by the National Association of Testing Authorities (NATA) for the testing required) or an internal audit report confirming the processed tyres meets the specification
• business processes that show how the waste will be processed to the specification. For example, information about the process, machinery and equipment, photographs and flowcharts
• purchase records, clear photos, and technical specifications (that show make, model and purpose) of the equipment or machinery and how it is used to sort and/or process the tyres to the specification.

This evidence might show that:

• your twin shaft shredder, or series of shredders, can shred the waste tyres to pieces less than 150mm.
• your classifier or screen can sort the shred to meet size requirements of the specification.

In your licence application, you nominate every retread facility that will receive your tyres in every country you export to.

You must show that every retread facility is appropriate to retread the tyres. To show this, you could provide one of the following:

• evidence from the United States Federal Aviation Administration, the European Aviation Safety Agency or other similar agency that shows the retread facility is appropriate to retread aviation tyres
• a letter confirming that the retread facility is part of TSA’s foreign end market program. You don’t have to be a TSA member to be part of the program.
• evidence from an independent third party that shows the retread facility is appropriate.

Find more information about independent third-party reviews.

Contact us if you are unable to provide this evidence.

You must provide evidence that the tyres you export are appropriate for retread at the retread facility. You must show that they are clean, dry and undamaged at the time of export and that they meet the facility’s requirements (if any).

You could provide:

• a previous contract with the facility that sets out the kind and quality of tyres they accept
• the facility’s specification for the tyres
• your business processes that ensure your tyres meet the retread facility’s requirements, which could include:
  • how you source, collect, sort, store and clean the tyres
  • the type (e.g bus, truck or aviation tyres) and age of the tyres that you accept
  • your quality assurance processes (e.g to ensure that there are no holes in the tyres and the casing/walls are intact)
  • how you prepare and pack the tyres for export
  • how you manage unsuitable stock
  • how you meet the retread facility’s specifications (e.g. that they are the correct size and age)
• evidence of customs or quarantine checks showing that the tyres have been cleaned.

If your importer is not the facility that will retread the tyres, you must provide evidence of a commercial arrangement between your importer and the retread facility. You could get this evidence from the importer or the retread facility.

Evidence could include:

• signed and/or stamped existing or previous contracts between the importer and facility
• proposed contract between the importer and facility
• records of deliveries of tyres for retread from the importer to the facility
• correspondence confirming the importer’s intent to enter into a contract with the facility to deliver tyres for retread
• a declaration from the importer or facility that they are in the process of entering into a commercial relationship with the other.

Provide the most recent evidence you have.

Note: If the evidence shows the importer and facility are in the process of securing a commercial arrangement, we may ask you to prove this arrangement has been secured before you can export.

In your licence application, you nominate every importer of your tyres in every country you export to.

You must provide evidence that every importer you nominate is appropriate and can ensure the tyres will be legitimately used for re-use as a tyre.

You could provide:

• evidence of your importer’s ability to meet the standards of the importing country for tyres for re-use
• your sales history with the importer (e.g. purchase orders).

You must provide evidence:

• that you are only exporting tyres that can be re-used on a vehicle
• that you are only exporting tyres that meet your importer’s requirements (if any) about the type and quality of the tyres it buys for re-use
• that the tyres you export are clean, dry and undamaged at the time of export and that the tread depth is sufficient for re-use.

You could provide:

• your importer’s specification for tyres for re-use on vehicles
• records of customs or quarantine checks showing that the tyres have been cleaned.

You could also provide the business processes you follow or have followed to ensure your tyres meet the importer's requirements such as:

• how you source, collect, sort, store and clean the tyres
• the type (e.g bus, truck or aviation tyres) and age of the tyres that you accept
• your quality assurance processes (e.g to ensure that there are no holes in the tyres and the casing/walls are intact)
• how you prepare and pack tyres for export
• how you manage unsuitable stock
• how you meet your importers specifications (e.g. that the tyres are the correct size and age).

Your waste tyres must be processed to a relevant specification before you export them. In your licence application, you must nominate a specification that you process your waste tyres to.

The specification(s) could be:

• listed on our website (listed specification)
• not listed on our website (unlisted specification), for example, your buyer’s specification.

There are currently no listed specifications for tyre shred, crumb, buffings or granules.

You must provide your unlisted specification with your application.

If suitable, we may ask to publish your unlisted specification on our website as a listed specification. Other exporters of the waste tyres can then use it.

All unlisted specifications for tyre shred, crumb, granules or buffings must state:

• what the tyre will be processed into, that is, shred, crumb, granules or buffings
• packaging requirements
• size requirements
• whether processing tyres in accordance with the specification will result in pieces with dimensions of not more than 150 millimetres
• thresholds for contaminants.

Contaminants may include, but are not limited to:

• steel
• nylon
• fibre
• dust.

When we assess your licence application, we will check that the contamination levels are appropriate for the intended use of the shred, crumb, granules or buffings in the destination country, e.g. for use in the manufacture of soft fall.

For every specification you nominate in your application, you must prove that you can process your waste to it. To do this, you could provide:

• an independent technical analysis (such as one undertaken by a laboratory accredited by the National Association of Testing Authorities (NATA) for the testing required) or an internal audit report confirming the processed tyres meets the specification
• business processes that show how the waste will be processed to the specification. For example, information about the process, machinery and equipment, photographs and flowcharts
• purchase records, clear photos, and technical specifications (that show make, model and purpose) of the equipment or machinery and how it is used to sort and/or process the tyres to the specification.

This evidence might show that:

• your shredder, or series of shredders, can process the waste tyres to pieces less than 150mm
• your wire drawing machine, zig-zag screen, drum magnet or air separator (blower) can remove wire, steel, nylon or fibre contaminants to meet specifications for granules or crumbs
• your granulator can meet size requirements of the specifications for granules
• your grinding mill (miller) can process rubber into crumbs to meet the requirements of the specification
• your screen can sort the buffings to meet size requirements of the specification.