EPBC Act Portal user guides

The EPBC Act Business Portal User Guides below will show you how to use the EPBC Act Business Portal,

  1. Access the EPBC Act Business Portal website
  2. Select ‘sign in’.
  3. If you already have an account, enter your email and password in the respective field. If you need to create an account, select the ‘sign up’ link.
  4. When you select ‘sign up’, you will be prompted to provide an email address. Then select ‘send verification code’.
  5. You will receive a verification email that will have a verification code. Look for an email from msonlineservicesteam@microsoftonline.com
  6. Enter the verification code and select ‘submit’, or ‘send new code’ if you have not received the first code.
  7. Fill in the following fields to create your account:
    • new password
    • confirm new password
    • first name
    • last name
    • address.
  8. Click ‘create account’.

To be published soon

  1. You can send us correspondence and documents through the business portal at any stage of the referral, assessment, and approval processes. First, log into the business portal.
  2. Select ‘Your projects’ from the top of the business portal.
  3. Select the relevant project from the list.
  4. Select ‘correspondence’ and then click on ‘message the department about this project’.
  5. Enter information into the required fields.
  6. Click ‘add files’ to attach any documents you may want to include in the correspondence. If you want to send multiple documents, select and upload one at a time.
    Note: there is a 50mb limit for total document size.
  7. Click ‘submit’.

As part of the referral application, a referring party is required to nominate a ‘person proposing to take the action’ and a ‘proposed designated proponent’.

Each entity is required to complete declarations at the submission stage of the application.

These are 3 entity types under the EPBC Act:

  • 1.3.1 – Referring Party: the person who is preparing and lodging the referral form. This could be an environmental consultant or another individual who is helping you to prepare and complete the referral.
  • 1.3.2 – Person proposing to take the action: the person or organisation proposing to take the action. The person proposing to take the action will be principally responsible for, or will carry out, the proposed action. This entity has some legal responsibilities and requirements under the EPBC Act. In some cases, the person proposing to take the action can be the same person as the referring party.
  • 1.3.3 – Proposed designated proponent: the individual or organisation proposed to be responsible for meeting the requirements of the EPBC Act during the assessment process, if the Minister decides that this project is a controlled action. They can make decisions on behalf of the person proposing the action – that is, the person who will be carrying out the proposed action – like a proxy. The proposed designated proponent may be the same person as the referring party.

Nomination – Section 1.3

Section 1.3 of the referral application process requires the referring party to nominate a ‘person proposing to take the action’ and a ‘proposed designated proponent’.

  • Once they nominate, these parties will receive an email notification of their nomination and declaration stages.
  • Each party is required to register for a business portal account that then links to the application.

Declarations – Section 5

The declarations are the last step before submitting your application. Sections 1-4 of the application must be completed before beginning the declarations.

We require completed declarations of the:

  • referring party
  • person proposing to undertake an action proposed designated proponent.

Completing the declarations

  1. In the awaiting referring party’s declaration, select the ‘continue’ button.
  2. If the person proposing to take the action and proposed designated proponent are different entities to the referring party, a separate email will be sent to the respective entities prompting to declare information.
  3. Click the check box to indicate you have read the referral form.
  4. Click the check this box to confirm these are the correct identification details.
  5. Click the ‘declarations’ check box.
  6. Click the ‘receive notifications’ check box if you wish to track the referral progress through the EPBC portal.
  7. Once all declarations have been made, click ‘continue’.
  8. Click ‘submit’ to submit the referral application.
  1. Log into the business portal.
  2. Select ‘your variations to proposal’ from the top pane of the business portal.
  3. Select ‘new variation to proposal’.
  4. Select the project you wish to make the variation to by clicking the magnifying glass on the right-hand side of the screen.
  5. Answer the four mandatory questions about variation. Select ‘continue’ or ‘save and exit’.
  6. After entering the details of the variation, there will be an option to submit supporting documentation. These can include surveys, ecological assessments, etc. to complement the application.
    1. Select ‘add files’.
    2. Select ‘choose files’.
    3. Continue or click ‘save and exit’.
  7. If the project area or footprint is the aspect being varied, there will be an opportunity to submit a file that shows the nature of the proposed change. The business portal has instructions on what files are supported and how they are uploaded.
    1. Answer ‘yes’ or ‘no’ to the question ‘does this variation to proposal involve a variation to the project footprint (map)?’
    2. If ‘yes’, select the ‘Map Tools +’ button at the top right-hand corner of the map.
      1. Either draw the project area and disturbance footprint manually using the ‘draw’ function, or
      2. Upload the project area and disturbance footprint files using the ‘upload’ function.
  8. Once all files have been accepted and uploaded, click ‘submit’. The variation request will then be sent to the relevant team within the department and assessed.

The EPBC Act referral form template Preparation Guide provides extra guidance to assist you to answer the questions in the referral application. The document sets out the questions in the online form, along with additional guidance. The aim is to help you make sure you to provide all of the information you need for a valid referral. It is a long document, but it provides extra guidance for each question in the Referral Application Form. Depending on your answers, you may not need to answer some questions once you are in the Business Portal.

The EPBC Act Referral Application Form – Questions and Offline Form Template Document is also available for you to download and draft your responses before uploading them to the EPBC Act Business Portal.